Project Management Outsourcing Adding Value to your business
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Conference Group Incentive Meeting
It is a challenge for every business when it has to take a call on outsourcing. Activities which are temporary in nature, need to be outsourced, as an organization would not want to sink in a permanent investment in terms of personnel, equipment and technology for a one time project. For example, if you want to automate your marketing functions, it makes more sense to outsource the automation to an outside consultant firm. You need not worry about the backend technologies. The consultant can then train your staff in the required front end processes, for a smooth handover of your operations.
Outsourcing also occurs when your in house project department is inadequate to fulfill the needs of a large project your company has undertaken. Efficient outsourcing can complement your in house project competencies too. Whatever the need for outsourcing a project, every outsourcing decision requires considerable debating by the management on its pros and cons.
Some major benefits of outsourcing projects besides the cost savings are:
A new dimension: when you bring in an outside consultant, they come with the latest concepts and the best workable trends in your industry. They give you a new perspective on your project and may be able to provide better inputs during the planning, controlling, directing and execution stages.
Increase in ROI: besides being an expert a consultant also ensures the following of practices which will give you a higher return on investment versus your in house team, as this is what they have been specifically been hired to do.
Let you focus on core competencies: as a consultant takes care of all the peripheries of the project, you can focus on the core competencies of your business. This lets you be in control of your operations without having to bother about the areas which do not fetch you any value.
Gives your personnel future solutions: should similar projects crop up in your organization at a later date, your employees will be better equipped to handle them in the future even without the presence of a consultant. So you end up building the competencies of your employees in house.
However, when you do outsource your projects keep in mind that the consultant is temporary and that your organization should build a solid relationship with them to bring out the best. Respect the consultants ideas and also bring forth your own to get maximum returns. Let your working relationship be smooth and hire a consultant with experience and goodwill in the industry. This will prevent the compromise of sensitive information from your company through the back door.
Realize that everyone on the project has to do their job; else the end will not meet the company goals. You can put in place mechanisms, which will measure the contribution of the consultant and your in house employees, to make any future outsourcing decisions.
Thus, before you outsource check out your competencies, the necessity for outsourcing and the benefits that will accrue. You will have taken the best decision for your organization.
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